Moving a pan-European conference to different European locations year on year always begs the question, should we offer the conference just in English or provide simultaneous translation?
We’ve all been there – the hotel you have is great for the conference sessions, but the exhibit space is less than perfect – it’s all too common in London where 90% of the best hotels have not been built with exhibits in mind!
While conference organisers take a breather over the holiday season, here are 10 top tips to get you ready for the September/October peak conference season.
We’d like to share some great photos from a recent event we managed. Last month (June 2016), the UK Alumni Association of INSEAD hosted their annual European Forum – a memorable, high quality and thought provoking forum, with plenty of attendee engagement and opportunities for networking. Please read our
case study to find out more about the event. Read more
Recently, it was the turn of the UK Alumni Association of INSEAD, The Business School for the World, to host the annual European Forum for alumni of INSEAD, based in Fontainebleau France, Singapore and Abu Dhabi. Each year a different National Alumni Association is charged with organising the Alumni Forum. The UK Alumni Association wanted to create a memorable, high quality, thought provoking forum, raising the bar on the previous events, showcasing the dynamic creativity of the UK Alumni Association and presenting London as a inspiring location for the event. The team was ambitious and aimed high asking the 300 business school alumni who attended the question ‘Business as a Force for Good?’
Event Management Services was asked to organise the two-day Forum and its associated social programme.
The programme for the Forum was outstanding: Speakers included Sir Martin Sorrell (CEO, WPP), Renee Mauborgne (Blue Ocean Strategy), Paul Dreschler (President, CBI), Lord Hastings of Scarisbrick (KPMG), the INSEAD Dean and senior faculty and many more entrepreneurs and leading thinkers. The format was fast-paced keynote presentations, lots of Q&A, interviews and panel discussions – some with “virtual panelists” conferenced in live – a Dragon’s Den style angel investors session and an exhibit in the busy networking area. The Intercontinental Hotel on Park Lane was an impressive venue for the Forum, but it didn’t stop there!
The INSEAD school took the opportunity to co-locate a series of additional events, including Board Meetings, a by-invitation Conference and a host of social events alongside the Alumni Forum which all required EMS support on the ground to provide venue management, supplier sourcing and transportation co-ordination.
The social programme was extensive including; an elegant Awards Dinner at Tate Britain, a fun Reception at London Transport Museum sipping cocktails among London’s historic buses and trams, a private Dinner at Reform Club in Pall Mall, and exclusive use of the Kensington Roof Gardens for the finale Gala Party. EMS ensured each function had the perfect ambience choosing the right caterers, entertainment, production companies and florists. No detail was too small to plan to the letter.
Paul Skipworth, President of the INSEAD Alumni Association UK, was delighted with the results: “The INSEAD Alumni Forum: Business as a force for good? was a tremendous success and we were delighted we found EMS to bring our ideas to life and to deliver a brilliant event. Our 300 alumni attendees, and the INSEAD School, were very impressed. Even though the complexity and size of the project was significant, the EMS team organised it flawlessly. They had prepared thoroughly and it showed. Thank you so very much for your tireless work over many months and for your great humour and calm on the weekend of the Forum.”
Visit the photo gallery for some pictures of the event.
The London Library’s 175th anniversary celebrations were ambitious.
A five day programme was planned, including a gala dinner for 230 of the Library’s donors and supporters, an anniversary party for 375 of the Library’s members and a series of 16 literary events
Event Management Services is delighted to be working with The London Library for their Words In The Square event – a fantastic celebration of the Library’s 175th anniversary exploring the worlds of books and ideas, featuring some of the biggest names in literature and the arts.
Once a conference is over and delegates have returned to the office, what happens next can have a direct impact on how participants perceive the value of your event. It’s important attendees retain the tips, information and strategies you offered.